To Whom It May Concern
Due to the incoming General Data Protection Regulations which come in to force on the 25th May 2018 we need to inform you of what data we collect and how the data is stored and handled. This will ensure that we are compliant with the new regulations.
In order to provide our goods and services, we need to collect the following information:
The data is gathered from incoming enquiries and in the delivery of our goods and services. All data (company and personal) is stored on our remote cloud based computer system (currently hosted by Dropbox, which is fully encrypted to the highest industry standards). Hard copy documents, where they exist, are stored in our office and file rooms which are protected by security alarms and CCTV.
We stress that your information will only be used for the processing of quotations and orders and for the preparation of H&S documents such as risk assessments and method statements. We will rarely use basic information for marketing purposes. We will not transmit your information to other parties, unless it is required to fulfil your request for a quotation, to complete an order, or we are legally obliged to do so. Data disclosures will only be relevant to the requirement of the quotation or order.
During processing orders, we may be required to send data to 3rd parties, these include but are not limited to:
Any information passed on to these 3rd parties will be conducted within the GDPR guidelines and will only be relevant to the requirements of providing our goods and services.
We will never sell your information to 3rd parties.
All data stored is reviewed and is only stored for as long as necessary, personal data is never stored for more than 7 years. Digital data is permanently deleted from our computerised system, hard copies are either shredded on site, or collected and disposed of by a PCI DSS Level 1 data disposal service provider.
Should you have any issues or queries regarding any of the above, please do not hesitate to contact us.
Unit 6 Industrial Complex, Tilbury Freeport, Tilbury, ESSEX RM18 7HB
Tel: 01375 844394
Fax: 01375 843933
All business is undertaken in accordance with our standard terms and conditions of sale. Company Reg No 4274476. VAT Reg No 783 1959 87